HARBOURSIDE
On The Intracoastal
CONDOMINIUM ASSN., INC.
June 2011
Manager’s Report
Landscaping-
In June the property was mowed 4 x and trimmed 1 x
Plant Health Services treated the common areas for pests according to contract
Baker Landscaping pruned trees for the season
North wall plantings were completed
Golden mulch laid in common areas
Building/Property Maintenance-
There were 98 work orders issued in June and 1 is pending completion
New exit signs installed in bldg. 4
Smoke detectors were replaced with heat detectors in bldg 1
Irrigation system was damaged during tree trimming and repaired by Baker Landscaping
Common area planting beds in front of bldg. 1 were prepared for new plantings
Electric in planting beds bldg. 1 secured for installation of new plantings
Comcast repaired broken cable for internet located at guard house
Protective dock collars installed
Leaks detected in lights of pool repaired/sealed
Mulch distributed on common areas
Phone lines ported from AT & T to Windstream resulting in a savings to the Association of $4500/yr
New acoustical ceiling tiles installed in lobbies of bldgs. 1 & 2
Two irrigation clocks replaced
Clubhouse-
Two new toilet seats in womens’ bathroom
Installed additional insulation in clubhouse ceiling
New acoustical ceiling tiles were installed
A/c filters replaced
Sun screens installed in workout room and tv viewing area
Carpets cleaned
Barstools ordered
Clubhouse furnishings in place
Breaker for workout room a/c and office a/c was replaced
On-site maintenance is checking monthly clubhouse hurricane shutters for smooth operation
Manager’s Report June 2011
Page 2
Renovations on-going
Sunscreen panels installed on windows in main clubhouse area and workout center
Replaced a/c breaker which controls air for office and workout center
Pool leaks found and patched
Clubhouse Rentals-
There were no Clubhouse rentals for June 2011due to renovations
No Clubhouse reservations until July 2011
Commodore Club-
No reservations taken for June 2011
Guest Cottage-
Rented x 2 for the month
A/c filter replaced
Manager’s Responsiblities-
Prepared daily work orders for staff
Supervised staff of three
Updated tele entry systems as needed
Rerouted mail to owners
Inventoried necessary hurricane supplies
Responded to individual unit owners’ requests
Requested proposals from contractors
Updated tele entry system as needed
Daily bldg maintenance reports to Custom
Daily property report to Custom
Communicated w/BLC regarding specific landscaping needs on property
Assisted owners with Guest Cottage reservations
Checked in and out Guests in Cottage
Assisted collection attorney w/requested information
Monitored buildings’ janitorial requirements
Keys for fire boxes in lobbies duplicated and received by fire rescue
Site plans to Parkwood Pools for permit pulling
Distributed letter and certificate for additional insurance deductible
Notified Health Department (in writing as required) of impending pool resurfacing
Checked vendors in on property
Purchased maintenance and janitorial supplies for property
Purchased office supplies
Manager’s Report June 2011
Page 3
Processed invoices for payment
Responded to Unit Owners’ requests and issues
Assisted prospective residents
Assisted Realtors w/property questions
Noticed Property of meetings, events, etc.
Assisted contractors w/elevator issues and fire alarm issues
Miscellaneous-
No BOD Meeting this month
Clubhouse open for business in July
Clubhouse open house later this year