HARBOURSIDE BOARD OF DIRECTORS MEETING
TUESDAY AUGUST 12, 2008

Call to order 7:05pm

Roll Call- Bill Abbate, Gloria Sager, Arthur Frischman, Mike Paolone, Tony Diorio
Rick Turner, Campbell Mgt.

Verification of meeting notice posted.

Minutes of May 20, 2008 meeting read and approved.

Correspondence: Letters from 13 residents received on subjects of clubhouse renovation, pickup trucks and motorcycles. Possibility of generator for clubhouse was raised and is being investigated. This would enable residents during power outage to have use of refrigerator, stove, TV, etc.

Treasurer's Report: Budget work for 2009 is under way with Finance Committee meeting weekly. Condo 1 and 2 construction refunds are calculated and should be disbursed shortly. Supervision of building maintenance funds is being worked on.

Manager's Report - Rick Turner: Generator rental is cost prohibitive. Meeting scheduled for wed. 8-13 with John Tighe, Rick Turner, Joe and Board of Directors.

Sales & rentals - Anaka Taylor: No sales/rentals. Unit 1404 tenant broke lease and left. Owner wants to lease again in next calendar year 2009. No more rentals this year for unit.

Grounds - Tony Diorio: Trees trimmed and mulch done. Running out of money.
Tree trimming was $3600. Mangroves pruned. Overbilled but only paid agreed to contract price. Hedges cut too low by first floor unit and pool. Loss of privacy to bldg. 4, 1st floor unit. Work was not done in accordance with instructions. Planted 3 palms to compensate.
Question of who instructed landscape company to do incorrect cutting is unknown.
Request for priority to hedge replacement, ground floor, bldg. 1 discussed.

Lighting - Bill Abbate: All yard light fixtures are in. Electrician to start soon installing lights. MOTION: Bill Abbate. I move we approve the proposed design for the replacement of yard lighting prepared by Henry Muller's Lighting Committee presented at the the May 2008 board meeting (lighting Committee, final revision, May 20, 2008) and the electrical work required to remove existing and install replacement fixtures - selected by the committee and approved by a vote of the unit owners - by a competitive unit price process within a maximum total cost of $35,200 directed by Vice President Bill Abbate. Second: Gloria Sager. All in favor, passed.

Social: Thursday nights at Commodore Club get together. Bring a dish and beverage.

Insurance - Paul Gerblick: Insurance $45,000 less. Check from Citizens for $29,000 received. Roof work will further reduce insurance for all and a possibility of rebate.

Harbor - Paul Gerblick: Slips available.

Finance - Jody Taylor: Meeting wed. 10:30 on budget. Budget takes 6 weeks of meetings and two weeks are complete. Insurance refund and roof will help budget. Generator will be an assessment. New codes require more work. Clubhouse generator is under review. Getting electrical engineer proposals for generator work. Dredging needs to be done. Recommended that seawall inspection be done annually.

Common Doors/trash chutes - Bill Abbate: Trash chute work tabled.
Common doors (roof, elev, gargage, elec. rm, trash room, etc.) Bill and Mike to review bids and designate contractor to start job.

Elevator - Jody Taylor: There was a small increase with new company. Meeting with owner seemed to help service. Elevator repair funds to be increased in 2009 budget. Most doors are new and to code.

Building Captains: To ask Pam to instruct Joe as to changing lobby entrance code change.

Dredging - Bill Abbate: Bill to review bids and contract work. Insurance refund funds to be transferred to dredging.

Roof - Bill Abbate: Met monday with Stan Swazland, engineer, to fine tune specifications. Incorporated most of suggested changes from Jody Taylor. Final spec.'s to be sent to Arthur who will distribute and then have pre bid meeting.

Bldg. 4 first floor finish & assessment: Gloria Sager. Work is finished with no assessment needed.

Power washing of building- hose washing is being done presently.

Generator: previously covered.

NEW BUSINESS:

Keybank procedures: Completed.

Fee increase for washer/dryers: MOTION Bill Abbate, Second Tony Diorio to increase fee to $1.00 each for washer and dryers in common areas. Passed.

Guest Apt. Fee Increase: Presently at $35 per night off season and $50 per night in season. Suggested increase to $50 and $75 per night. Tabled.

Dryer vent cleaning: Owner responsible unless it is part of building.

Elevator shields: Previously discussed and determined not effective.

Mulch: Work in progress. Ran out of money before non-floating mulch could be applied in appropriate areas.

Bldg. 1 unit with plywood: Second letter with deadline to be sent. Paint plywood.

Non compliance with visual outside compatibility: Letter regarding drapes and shades not in compliance.

Meeting adjourned 9:16 pm.

Gloria Sager, Secretary
Bill Abbate, Vice President