HARBOURSIDE BOARD OF DIRECTORS MEETING - TUESDAY MAY 20, 2008
Meeting called to order by President Paul Stokes at 7pm.
ROLL CALL; Paul Stokes, Bill Abbate, Gloria Sager, John Melillo, Tony Diorio, Arthur Frischman, Rick Turner, Campbell Mgt.
Verification of meeting notice posted.
Meeting agenda was posted 24 hours before meeting and not the required 48 hours. No objection to continuing meeting.
MINUTES April 22, 2008. Reading of minutes waived. MOTION by Arthur Frischman, second John Melillo to approve minutes. Passed.
Correspondence: Letter from Ron Norman under consideration.
TREASURER report: Work on Budget to start in July. Committees need to evaluate upcoming work and improvements for submission. Elevator funds are over budget. Spending limits are to be reviewed. March report available and April due later this week.
SALES & RENTALS: Anaka Taylor. Orientation of Steven King, unit 4105 completed. No lease on unit. Owner is Demarco.
GROUNDS: Tony Diorio. Top soil fill in around bldg. foundation done.. Fence on north side has been taken down. Tree trimming has started. Bid on mangroves being obtained for July trimming. New signs to go up when lighting is complete.
LIGHTING: Henry Muller. Stakes in ground for lighting. Yard lighting chart ha been revised. Uplights along entrance need to be within law. Bldg. Entrance light designs will be put up in fall for vote.
INSURANCE; Paul Gerblick. July renewal, No prices yet. New roof will lower insurance costs. To survey other insurer¡¦s for prices.
HARBOR: Paul Gerblick. Space is available.
FINANCE: Jody Taylor. Meeting wed. 1:30.
PAINT: Bill Abbate. Punch list done. Extra work to be done.
BUILDING CAPTAINS: Dick Kublin Bldg. 1. Paint item to be done.
Bldg. 2. Inside trash doors blue from paint can drop. Add to paint punch list. No report bldg. 3. Bldg. 4 all ok.
OLD BUSINESS:
1. Awnings complete. Catwalk lighting under consideration. Entrance lights in fall. Recommend cleaning and bug removal of catwalk light glass when changing bulbs. Rick turner to schedule cleaning.
2. Bldg. Repairs. Bill Abbate. Two proposals for chute door replacement in some buildings.
3. Harbor dredging. Need funds and legal opinion as to responsibility (common or docks). Recommend checking with Tropic Harbor on assistance they received for dredging. Possibly check with Intra Coastal Agency also.
4. New roof. Engineer working on specifications to put out to bid.
5. Complete (bldg.std. First fl. Step stones). Campbell to send letter.
6. Door reversal. Letter to be sent by Campbell Mgt.
7. Hurricane plan. Recommend city website for some info. Current procedure is to call emergency mtg.
8. Window washing is up to individuals. We cannot recommend.
9. Storage area cleanup. Dropped.
10. Telephone numbers of owners not in book in emergency situation. Numbers are in office and can call Campbell Mgt. 24 hour telephone.
11. Bldg. 4 elevators. Meeting held with current maintenance company to seek info on work needed. Elevators are old and will need work.
12. Bldg. 4 mtg. 1st floor finish. Urethane finish not recommended.
MOTION Arthur Frischman,Second John Melillo to proceed with knockdown bldg. 4, first floor for conformity with same color as other building. Passed.
13. Powerwashing of bldgs. To be scheduled routinely.
14. Generator. Need to set up rental if generator fails during emergency. Rick to check cost and availability.
NEW BUSINESS;
1. KEYBANK: Notice of procedure to be posted in each building.
- Contact keybank person in other buildings or Board if your bldg. Person is not available.
2. MOTORCYCLE ALLOWANCE DISCUSSION: Some discussion and item tabled at this time.
3. PICKUP TRUCK ALLOWANCE DISCUSSION: Some discussion and item tabled at this time.
Gloria Sager, Secretary Bill Abbate, Vice President