TUESDAY FEBRUARY 17, 2009

Meeting called to order 7:05 pm.

Roll call: Paul Stokes, Bill Abbate, Gloria Sager, Tony Diorio, Dean Boyce, Rick Turner, Campbell Mgt.

Verification of meeting notice posted.

Minutes of January meeting read and approved.

Treasurer=report/delinquencies. Payment received from foreclosure bank of $21,746.35 on unit 1104. Total delinquencies $95,016. All but 3 of 9 in foreclosure and all are with attorney.

Manager=Report - Rick Turner. Have price from elevator inspection company of $800 per elevator for full inspection. Hopefully it will be less than $800. Parking for bldg. 3 during roof work requires observance of tape restrictions to enable work. Bldg. 4 post tension repair to be started by Islandia March 2.

Orientation: Anaka Taylor. Unit 1501 rental Ballinger to De Ciantis, Unit 1504 rental Knopf to Weinstein, Unit 1601 Massroni rental to Lizotte, Unit 4605 rental Featherstone to King. All have been interviewed.MOTION to approve rentals, second, passed.

Grounds -Tony Diorio. Clearing of wall areas started and held up due to parking restrictions during roof work. New landscape contract being negotiated. Sprinkler on ficus being worked on where we have whitefly problem. Spraying for whitefly underway.

Lighting - Henry Muller. Pictures of possible lightings for entrance are displayed in clubhouse for voting on. Eight projects are under consideration and the Board is asked to prioritize work. They are:
1.Site lighting,
2. Up lighting of palm trees.
3. Wall fixtures for bldg. Entrances.
4. Shuffleboard light replacement.
5. Illumination of Harbourside sign at clubhouse entrance.
6. Uplight fixture for flag at Commodore Clubhouse.
7. Replacement of flush mount fixtures on catwalks.
8. Post light replacement at guard house entrance.

Social - Abbie Czelusniak. Tag sale March 7 and open to public. Request donations be left in library. St. Patrick Day dinner March 15. Valentine Day dinner successful and profit made. Thanks to Danny Sager for cooking food on his smoker and use of restaurant depot card to purchase food.

Recreation - no news

Insurance - Paul Gerblick. Each owner must have homeowner=?ISO-8859-1?B?uQ==?=s insurance on their condo. Harbourside Assoc. To be named as certificate holder.

Harbor - Paul Gerblick. Some boats are to be moved. No waiting list for slips.

Finance - Jody Taylor. Meeting Feb. 18, 10:30.

Doors - Bill Abbate. Work being evaluated and scheduled. Discussion of who is to paint doors. The need to be primed and painted with two coats.

Building Capt. - Newspapers missing in bldg. 2. Use of lock boxes discussed. Bldg. 4 Some common doors have paint coming off. Pipe insulation on hot water pipes needed. To be done with roof work. Getting prices. Funds from escrow or roof money.

Clubhouse - no report

OLD BUSINESS-

Roof replacement. Paul Stokes. Working on bldg. 3 and 2. Bldg. 1 next week.

Generator. Dean Boyce. Generator will be by Commodore Club and natural gas. No fuel tanks and about the same area as now. Soil samples need to be taken to schedule pilings to be installed.

Building 4 Post Tension cable repair - Covered in Management report above. Islandia is lowest bidder. Engineer stated repairs need to be done. MOTION (Bill Abbate) to accept bid from Islandia based on engineer=s recommendation. Second (Paul Stokes). Passed.

Non compliance Harbourside rules - Letter from Management Company to offending party. Courts will be used for enforcement.

Misc. Electric repairs - Bill Abbate. Small amount of electrical repairs to be done with finishing up of old work and new lighting.

Hurricane protection: Required in 2009 law. Loose plan in place. Copy to be given to Board and in file.

Motorcycle parking: Survey sent out and due in by Feb. 28.

A/c replacement on foreclosed units. None yet.

Elevator survey - Work in progress and covered in Mgt.Report.
MOTION (Bill Abbate) to hire survey company to do complete survey of all building elevators for no more than $800 per elevator in each building. Second (Tony Diorio). Passed.

Replacement of hot water tanks. Ten united done. Cost $500 ea.

Guest apartment cleaning fee is $35 per visit or use.

NEW BUSINESS-

Boat removal Pooler #1506. Two certified letters and two registered letters sent with 15 day time frame to move boat. They are still paying boat slip fee.

Boats not used in Harbor - Harbor committee needs meeting to give recommendation to Board.

Fish station - Letter sent to owner and station removed. MOTION: (Bill Abbate) Harbor Committee to walk harbor and determine location for fish station and remove old wood station. Second. Passed.

Pool Pump noise - Bill Abbate - Noise can be dampened with noise abatement additions for under $100. Work to be done.

Defibrilator on premises - Firehouse does not recommend amateurs be involved in use of this. Dropped.

Hedge/light problem bldg. 1 first floor - Tony Diorio. Recommendation to put hedge at lawn edge to deflect car lights that are troublesome to first floor owners. MOTION (Bill Abbate) to replace hedges from sidewalk tunnel to round corner a little higher than headlights. Second. Passed.

Procedure of reporting violations to Board - Bill Abbate. Verbal used in past and not all board members aware of problems. MOTION (Bill Abbate) Use work order to report violations with your name and unit number on it. Give to Pam for distribution to Board. Second. Passed.

Renters Offenses - Need names of renters. Use above method of reporting problems.

Insurance rebate - Possibility with owners due to new roof.

Meeting adjourned 9:55pm.

Gloria Sager, Secretary
Paul Stokes, President