HARBOURSIDE BOARD OF DIRECTORS MEETING TUESDAY, OCTOBER 23, 2007 Call to order by President Paul Stokes 7pm. Roll call: Paul Stokes, Arthur Frischman, Yvonne Gugel, Gloria Sager, Mike Paolone, Len Streeto Verification of posting of meeting notice. Minutes of September 17, 2007 meeting read and approved with corrections. Correspondence - Letters from units Gray #4406, Curry #4708, Meoli #3601, DeMarco #4105, Getts #4504 and Depalma #4206 acknowledged and under consideration. Len Streeto rescinded his resignation from the board and affirmed his resignation as President. Treasurer’s report - September 30- Condo 1(bldg.1 & 1) $12,868.60 balance.Condo 2 (bldg. 3) $13,270.13balance. Condo 3 (bldg. 4) $14,734.97 balance. Harbor $1.904.60 balance. Sales and rentals no activity. Orientation no report Grounds- Pool landscaping project under way. Mangrove cutting scheduled. Social - Harbourside Harmony Potluck scheduled thurs. 10-25 at clubhouse. Insurance - Most bills paid and close to budget. Harbor - Docks being painted currently. Finance - Budget prepared and tobe distributed this week. Painting - Not enough ballots received re. shutters & awnings. Calls to be made to those units not responding by Gloria. Paint committee to meet this week to review colors. MOTION to return paintcolor selection to Paint Committee with submittal deadline of next week. Second and approved. OLD BUSINESS - Carports/lights - Close to completion. Some electric plugs installed. More plugs can be addressed when ground lighting is done. Concrete restoration - Special meeting Oct. 25, 10:am with Lindman. Painting Buildings, awnings, lighting on catwalks & entrance - Mid South wants to start painting in November. Need colors. Working on getting enough ballots regarding awnings and shutters. Bldg. Repairs prior to painting -Lane Bedell is checking out types of service doors to be used. Load Test bldg. 3 - H ave one price and Arthur is obtaining another one. Cable contract - Expires end of Dec. Talking to various cable companies (Art and Annaka) . Yvonne to talk to CSI. Damaged storm panels and boxes over windows being repaired. Letter was mailed to unit owners. Driveway sealing to be started approximately Oct. 28. Cars to be moved for work. Accordian vs. roll down shutters - MOTION that accordian and roll down shutters be accepted on sliders. Must be white, must be meet code and maintained. Second. Vote: Bill Abbate, Mike Paolone no. Yes by others. Passed. Resident trust/boat - No action required at this time. NEW BUSINESS - Legal fees - To charge legal fees to roof reserves. New law firms to be checked into that are smaller, specialize in condo law, and lower fees. MOTION TO MOVE $1096. To roof reserve funds. Second, Passed. Letter to Swaysland and Lindman that we have accepted all work Lindman completed and do not need engineer walk thru to be covered at special meeting on Thurs.10-25. MOTION: Forego having engineer walk thru every unit to check for cosmetic damage. Second. Motion and second withdrawn. Motion to table this issue. Paint ing of building - Committee to meet this week. Key bank security - Bldg. 2 door left open to key bank. Need for more secure keybank holder to be checked into by Arthur. It appears it would easy to break into this area. Lane Bedell got price for re-keying storage door locks (bldg. 1,2,3). He is to order locks. Elevator proposal bldg.1 - Small elev being replaced entirely. Estimate for new cab interior on elev. not being replaced $5712. Table this request at this time due to funding. Mangroves - Scheduled to be cut and to be done as needed and funds allow. Rental #4605 - Condo documents are vague on time limits for rentals. To enforce this, documents need to be changed. MOTION to do interview,orientation and background check and approve rental #4605. Second. Vote Yvonne & Len no. Others yes. Passed. MOTION to make an exception to allow tenant to lease after background check and interview. Second. Motion rescinded. Letter to owners re. enforcing rules to be done by Arthur. Clubhouse fee - MOTION to rescind use fee for clubhouse. Second. Vote- Art & Lenny no. Others yes. Passed. Generator - Needs tobe replaced. Use of rental until replacement done. One price $!00,000. Engineer’s suggestions for bld.1 & 2 walkways. Obtaining bids for toppings as recommended. Possibility of using tile to be considered. Parapet damages to bldg. 3 - to be handled at 10-25 meeting. Building 4 walkways - Engineer recommended holding up on repairs. First floor needs to be removed. Building 4 is to vote on this. There is money from first assessment. We have two bids now and waiting for third from Mid South. $14,000 to remove and prep. Concrete walk to Commodore Club. Grounds Committee to remove step stones and re-sod. To evaluate in six months to see results. Can do concrete walk for $1500. Pool pump house, roof, door. Check out insulation of pump box. New door to be done by Joe. Check out canopy for roof cover. Budget for 2008 presented to Board and to be mailed to owners. November Agenda meeting set for Nov. 6. Board meeting November 13. Meeting adjourned 10:30pm. Gloria Sager, Secretary Paul Stokes, President ------ End of Forwarded Message